Club Constitution

1.   Name and Affiliation

The club shall be named Rhondda Outlaws (hereto known as ‘the Outlaws’ or ‘the club’) and will be affiliated to Wales Rugby League.

2.   Aims and Objectives

The aims and objectives of the club shall be;

  • To provide facilities for and the promotion and participation in the sport of Rugby League in Wales for all genders and age groups.
  • To be in membership of Wales Rugby League and of any other amateur sports bodies as agreed by the Management Committee.
  • To promote the club within Wales and the wider Rugby League community.
  • To offer all within Rhondda the opportunity to participate in Rugby League through playing or volunteering.
  • To provide coaching and a pathway to competitive Rugby League.
  • To develop an official home for the Rhondda Outlaws.
  • To ensure a duty of care to all members of the Outlaws.
  • To provide all our services and opportunities in a way that is fair to everyone.

3.   Membership

All registered players or participants in any of the teams organised through the club will be registered as members of the club as will all coaches, physios, other officials, volunteers and committee members, subject to the payment of the agreed subscriptions.

Membership is also open to the general public on the basis that an application form is proposed and seconded by club members for approval at the next Management Committee meeting. Membership will not be refused without the applicant having the opportunity to appear before the Management Committee.

The club secretary will retain a list of all club members.

4.   Officers

The Officers of the Club shall consist of;

  • Chairman
  • Club Secretary
  • General Manager
  • Team Managers
  • Management Committee Members

Officers shall be elected annually by the Management Committee and must receive a two-thirds majority in favour in order to remain in post.

The elections will occur annually within the calendar month of August

5.   Management

The management of the Club shall be vested by members in a Management Committee, which shall consist of the above officers together with a player representative.

These Officers are enumerated above to be elected annually and shall be eligible for re-election without a maximum term.

The Management Committee shall have the power, as and when necessary, to co-opt independent persons to both maintain and assist in the efficient management of the club.

The Management Committee shall also have the power to remove an elected member who has failed to meet their obligations on the proviso that the decision is unanimous amongst all Committee members.

6.   Minimum Standards

The Club must abide by the constitution and operational rules of Wales Rugby League.

7.   Finances

All Club monies will be banked in an account held in the name of the Outlaws.  The Treasurer will be responsible for the good conduct of club finances.

The financial reporting year of the Outlaws will end on the 31st October annually.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against Outlaws funds should hold the signatures of the Treasurer plus one other officer.

8.   Meetings

The Management Committee shall meet once a month during the regular season at a date, time & venue agreed by a majority of the Management Committee.  Outside of the regular season, Committee Members will be able to request a committee meeting if there is club business for discussion.

The management committee will have the power to exact all business of the club including the appointment of Team Managers & Coaches.

Notice of Annual General Meetings (AGM) will be given by the Club Secretary with not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.  All members have the right to vote at the AGM. The quorum for AGMs will be 25% of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9.   Discipline and Appeals

The Club’s management committee shall deal with all matters of misconduct in accordance with the Club’s Constitution.

The management committee will either in whole or part, act as a disciplinary committee whose role shall be to adjudicate upon players, officials, or other persons upon whom a complaint has been lodged.

Any player, official or any other person, in their own defence of any allegation may send a letter and bring witnesses to a meeting, provided that they notify the Club Secretary within 7 days of the alleged offence.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 21 days of the hearing.

There will be the right of appeal by the person against whom the complaint was made to the Committee following disciplinary action being announced. A sub-committee of the Committee (made up of at least 3 members of the Committee who to the extent possible shall not include any individual who sat on the initial hearing) should consider the appeal within 10 days of the Secretary receiving the appeal.

10.       Definition of Members

A member with voting rights is one who is a registered player with the Club over the age of 18 or an officer of the Club as appointed by the members at the AGM.

The Club Secretary will hold all players’ registration and the management committee may remove the voting rights of a member who has not played for or supported the Club on a regular basis during the season.

In addition to these members all Club officials and nonplaying members also have full voting rights.

Playing members and other members under the age of 18 will not have voting rights until they attain the age of 18.

11.       Expenses

The Club’s management committee will not sanction the payment of expenses incurred by players participating for the Club.  No player shall receive any renumeration whatsoever for representing the Outlaws. 

The Club must, at all times, make its accounts available for inspection by Wales Rugby League or, in any case, at the conclusion of each playing season.

12.       Sponsorship

The Club’s management committee shall obtain such sponsorship as to enable the Club to continue, develop and promote Amateur Rugby League on a local basis.

13.       Non-profit Making

The Club is a non-profit making organisation and all surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties.

14.       Club Property

The property and funds of the Outlaws cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by this constitution and all surplus income or profits are reinvested into the Outlaws.

The Outlaws may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

The Outlaws may also about the sports purposes of the club;

  • Sell and supply food, drink and related sports clothing and equipment.
  • Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the committee.
  • Pay for reasonable hospitality for visiting teams and guests.
  • Indemnify the committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets)

15.       Communications

Coaches and Team Managers will be responsible for keeping players, parents,  members and supporters updated on all facets of their respective teams via social media or direct communications.

The Management Committee will appoint social media managers who will be responsible for managing the social media accounts on behalf of the club.  The media managers will be responsible for ensuring all players, parents, members and supporters are kept up to date on all aspects of the club.

16.       Dissolution

Members may vote to wind up the club if not less than three quarters of those present and voting support the motion (at a properly convened AGM or EGM).

The committee will then be responsible for the orderly winding up of all the Outlaws affairs.

After settling all liabilities, the committee shall dispose of the net assets remaining through one of the following:

  • To another club with similar sports purposes
  • To the sport’s governing body (Wales Rugby League) for use by them for related community sports.

17. Amendments to the Constitution

The constitution will be reviewed and agreed annually.  Any changes will be agreed by the Management Committee and presented for approval via majority vote at the AGM.